[Rotary] Subject: Board Meeting of 2/1/2024

[Jeffry Stubbs]

Hi all, 
We did not have a quorum today so I am sending these notes out by e-mail. We did have a useful discussion, with a few dedicated Rotarians, so here it is:
Attendance: Margaret, John C, Mike G, Gary, Jeff, Michael B and Brandt , a total of 7. The last two forgot to sign in but we are glad they were there. Toby was sick so Jeff convened the meeting. 
We had only 4 Board members: Margaret, John, Jeff and Brandt. We talked about creating another Board position, perhaps without portfolio, amongst those who would like to take a stronger role in the club.
Because we did not have a quorum, we could not vote as a Board. The following is simply advisory.
Agenda: as circulated.
Budget and finances: Brandt spoke saying that we met Rotary International requirements on accounting, and that having separate bank checking accounts for activities and administration as required in our bylaws was unnecessary as long as we maintained accurate financial records showing expenses and revenues in the two areas. We agreed to discuss this further amongst the four members of the Governing Body (President, President-elect, Treasurer and Secretary) and any other club members who wished to be involved (Ray?) to come up with a recommendation. 
We observed that for now it appeared we could meet our financial objectives for the year, but our information was spotty. We agreed to ask Larry to update the accounts as of January 31, and to ask Larry and Brandt to examine any line items that appeared out of line with the budget, and come up with recommendations for an adjusted budget for the remainder of the year. These accounts and adjusted budget would be discussed with the Board at its meeting on February 1, with the aim of working up final adjustments to be approved on March 7. We would then begin work on the new budget for next year.
There were other shortcomings of the bylaws. Brandt, Ray, Jeff and other persons would do a complete review of them and report back to the club when done.  
We talked about the Interact meeting and the Triathlon/Biathlon/run/walk and the sense was that although there was very substantial interest and support there were many moving parts and issues to be resolved. We could aim at something simple to happen in April or May. Jeff will examine  possible dates. 
We also talked about a home helper project, to be discussed further.
Jeff circulated a list of proposed speakers, and got comments. He will continue and put together a complete list for the rest of the year. 
Community, International and Youth Services projects are all moving ahead well.
We urged new members to join at least one committee.
We collected $30 in member contributions.

We will continue the drawing pot until the end of this year. There is presently $78 in the pot so if there is a winner next week he/she would win $39.
The next meeting would be on February 8, chaired by Margaret, and it will likely feature "Who Am I's" from new and old members alike. Please let Margaret know by e-mail or phone if you would like to do one. Your can also use rotary at mcn.org to volunteer. 
That's all, folks. We are off to far away San Francisco.
Jeff Stubbs
P.O. Box 1360 Mendocino, CA 95460
Home phone 707-937-6026
I phone 707-536-6190
Skype phone 707-397-5620
Skype name jeffrystubbs
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