[Kzyxtalk] Proposed Changes to KZYX&Z Policies and Procedures for Board Elections

[dennisobrien at sharejerusalem.com]

To the Board of Directors of Mendocino County Public Broadcasting (KYX&Z):

Please consider the following proposed changes to the KZYX&Z Policies and Procedures for Board Elections.  The changes have three purposes: 1) to increase the total number of members; 2) to increase member participation in the election process; and 3) to increase communication with and amongst the members and the public.

The Board must appoint a new Election Coordinator by September 30.  The Coordinator will begin the election process no later than November 30.  Thus it is time for the Board to act.  Please instruct the Election Committee to consider these proposed changes, with a final vote by the full Board during your meeting the first week of November.

These proposals are not vague policy pronouncements that are impractical to implement.  They are precisely worded amendments to the Policies and Procedures, common sense solutions to recurring problems.  Their adoption will benefit the organization, its members, and the public, and will guarantee the integrity of the electoral process.

Thank you very much for your consideration.  Please contact me if you have any questions.

Sincerely,

Dennis O'Brien
Member

Proposed Changes to KZYX&Z Policies and Procedures for Board Elections

1. Extend the deadline for becoming a member eligible to vote from December 31 to February 28, the date the Election Monitor certifies the eligible voter list.  (Note: although February 28 is the certification date given on the chart, the wording in the Policy itself says February 20.)

Amend Section IV, Paragraph 6, to begin "February 28 is the deadline to become a member eligible to vote in that year's election. On February 28, the MCPB Election Monitor certifies . . ."

2. Publicly announce the availability of simple living and volunteer memberships during the election period, e.g., the winter membership pledge drive and the January mailing to the members.

Amend Section IV, Paragraph 2, by inserting "Membership requirements, including simple living rate and volunteer option" in the first section and "included in membership mailings" in second section.

3. Ask candidates for their email addresses and permission to disclose to any media or other person/group seeking to contact them.

Amend Section IV, Paragraph 3, by adding "Requests from each candidate their email address or other contact information along with permission to disclose to any media or other person/group seeking to contact them."  Amend Candidate Application to request the information/consent.

4. Either establish an interactive internet discussion service on the kzyx.org website, or announce the availability of member-established services, e.g., KZYXTalk.

Amend Section IV, Paragraph 2, by adding "Availability of interactive internet discussion services established by either the organization or its members" to the first section.

5. Notify the membership in writing of the annual membership meeting, the final step in the process, when they are sent their ballots.

Amend Section IV, Paragraph 7, by adding "along with an announcement of the annual membership meeting" at the end of the first sentence.

6. Prohibit the use of organizational resources, including internal email lists, for campaigning for or against any candidate for the board of directors.

Amend Section IV by adding: "14. Use of the organization's resources, including internal email lists, to campaign for or against any candidate is prohibited.  Exceptions: 1) the candidates' official statements; 2) an interactive internet discussion service that can be accessed the public.

7. Establish written procedures for controlling ballots and providing replacement ballots to those members who did not receive one.

8. Amend the Chart of election procedures (Section III) to reflect the above changes.



  
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