[Community Rights Network] Banking issues

[Shannon Biggs]

Greetings all, 

Sorry if I¹ve not followed every email on this thread and I¹m repeating
anything you already know. Setting up the bank account is essential, and
tracking money yes can be done with quickbooks, but it can also be done with
paper and pen ­ it does not have to be complicated, as we are not talking
hundreds or even tens of thousands of dollars. (obviously a spreadsheet is
probably the easisest, even excel).

You must track all money in and the source (some cash from passing the hat
is fine too its OK if you can¹t track that exactly).
You must track in-kind gifts that are elections related meaning if someone
pays for flyers or lawn signs and then donates them, you must track that.
Sitting down with someone lovely and helpful from the elections
office/county clerk should clear up all your questions about how to track
funds. 

This is particularly important once you get issued a ballot number (Measure
C, etc.) but they prefer you begin now, as you are already technically
forwarding a particular piece of legislation. Its good to get their exact
answer as to what is educational about the rights-based framework (for
example the stickers we made (see att.) are educational ­ they do not
instruct or promote a piece of legislation ‹ and what is elections related.

Hope this is a little helpful.

Shannon 


On 4/21/14 9:19 AM, "Sue" <suzyl0l at aol.com> wrote:

> Thank you, Robbin ! Nice to know our next County Recorder is so knowledgable,
> articulate and willing to share information.
> 
> Beautiful day in the park yesterday.
> 
> Sue Boecker 
> 
> Sent from my iPhone
> 
> On Apr 20, 2014, at 11:46 PM, bodhirobin at pacific.net wrote:
> 
>> To Karina, Michael Dean, Kelly and Linda,
>> 
>> We didn't elect any of the point people; they were all volunteers.  Michael
>> Dean volunteered to manage the money and be the point person.
>> 
>> I have been treasurer of several organizations and am very familiar with the
>> FPPC forms.  I collaborated with Michael who got the ball rolling.  But he
>> ran into a couple of obstacles, and needed a co-treasurer.  I am too involved
>> in my campaign for office to take that responsibility, but I am willing to
>> consult.  
>> 
>> CRN-MC needs to open a bank account in order to file the initial form 410.
>> Once the organization receives $1000, it becomes "qualified" and must file
>> the form 410.  All "in-kind" donations are included to become "qualified."
>> Once the 410 is filed, the FPPC will issue us a number.
>> 
>> That number will be used on all subsequent forms filed with the FPPC.  The
>> form 460 is filed quarterly, January 31, April 30, July 31, October 31.
>> 
>> I advise that it is foolish to avoid filing forms with the FPPC.  We will
>> need more than $1000 to promote and run our ordinance.  Don't play games with
>> the law.  
>> 
>> I can provide all the forms in fillable PDF's and advise on how to do it.
>> Michael told me that Karina is taking over the Treasurer job and she has
>> everything in hand.  From all the questions that I just read in the
>> list-serve, Karina doesn't have everything in hand.  Please phone me to
>> consult on the details of what forms to file when, and exactly what is to be
>> claimed and how.  707-467-3934.
>> 
>> In my opinion, the role of treasurer should be held by someone who knows how
>> to keep books.  Who knows how to use Quicken or Quickbooks?  That's who
>> should be treasurer.  Some treasurers Xerox every check before depositing,
>> but I record the name and address of every donor in the electronic register.
>> That way I can easily print out a report in PDF of all donors so we can send
>> them all thank you notes.  Only donors that give a minimum of $100 per YEAR
>> need to be listed separately. If someone pledges $50/mo, they will have to be
>> listed in the details of 460.
>> 
>> Michael told me yesterday that our treasury had about $175 in it.  I wasn't
>> listening carefully, so I didn't her the exact amount.  I was mainly seeking
>> a ballpark estimate.
>> 
>> I gave the reference from our $1000 donor to Doug McKenty to call and make
>> the arrangements since the donor wanted to earmark it for lawn signs, or
>> advertizing in general, and Doug is the point person on that Team.   Whether
>> the donor purchases the lawn signs directly and gives them to us, or whether
>> he gives us the $$ and we purchase them ourselves, we still must claim both
>> cash and in-kind donations on the form 460.
>> 
>> In Peace, Robin
>> 
>> 
>> _______________________________________________
>> crn mailing list
>> crn at lists.mcn.org
>> http://lists.mcn.org/mailman/options/crn
> 
> 
> _______________________________________________
> crn mailing list
> crn at lists.mcn.org
> http://lists.mcn.org/mailman/options/crn

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