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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Bruce.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>You did not respond to the issues in Ray Alarcon’s email. I agree with his request to the board and the rationale he used in making the request. The decision to approve or deny Ray’s request must be a board decision not an individual board members decision. Since you did not include a copy of his email in your reply, I will copy his request here. Ray said and I emphatically agree with him,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>“I believe voting by email is not appropriate.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>We are not able to ask questions nor have a discussion.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>With all of the recent discussion about our future fundraising events and lower expected income we need to have more information regarding the finances of our club in order to make an educated decision. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>I respectfully implore the Board to withdraw the vote by email of this issue and schedule a time at a regular meeting for discussion and a vote.”<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Bruce, as you may recall, I stated at last week’s Rotary meeting that I believed a vote on this issue by the club members was premature. I continue to hold that view and I want you, the board, and all of the club members to understand my thinking on this issue. After giving the matter a great deal of thought, this is what I know:<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>The terms and conditions under which Rotary Park would be given to the County were to be disclosed and discussed with the club members at the September 4th meeting. This did not happen, we were informed that the MOU was not yet ready. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>We were advised in the September 4th meeting that the Foundation has sufficient funds to close escrow and that the deadline for closing escrow is December, and further that the Foundation could hold title to the property pending its final resolution. There is no need to rush any decision.<o:p></o:p></span></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Depending on the Foundation Board’s decision there may be negotiation started with MCCSD re. the ownership of Rotary Park. At this time we do not know what the terms and conditions or outcome of those negotiations will be.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>At the September 4<sup>th</sup> meeting it was suggested that the club forgive the $26,000 Foundation debt. By doing so, the Rotary Club would enable the Foundation to meet ancillary fees and costs associated with Rotary Parks purchase, and there would be no need for additional fund raising activities to repay the club this money. There is no time urgency involved in this debt forgiveness decision, the Foundation has the money it needs to proceed with the purchase and initial holding of Rotary Park, and the Rotary Club does not, at this time, need the $26,000.<o:p></o:p></span></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>At the September 4th meeting a question was asked if the Foundation could retain ownership of Rotary Park with committed support from the Rotary Club. Dean Watson advised us that this might be possible but it would require a Rotary Club bylaw change. Due to insufficient time, this possibility was not explored.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif"'>6. At the September 4<sup>th</sup> meeting there was not a board motion to forgive the Foundation debt either made or voted upon. I agree there was discussion about this proposal, but the board did not call itself into session, no motion was made to forgive the debt, there was no second to any motion by a board member, there was no debate or discussion of any motion. Nor was a proper vote taken and recorded on this issue. What is the actual wording of the motion that was approved by the board that we the club members are now being asked to ratify? <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>I believe process is important, particularly when making significant financial decisions. Nowhere in the Rotary bylaws is there a procedure that permits a club to make a $26,000 decision by secret email ballot of its members. Not only is this request for $26,000 debt forgiveness premature, the email vote is not a valid process to follow in making this decision.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>What does the future look like for Rotary Park? Will it be owned by the County, MCCSD, or the Mendocino Rotary Club Foundation? What will be the terms and conditions associated with that eventual ownership? When we have answers to these questions, then and only then, will we be able to make an informed decision about the debt forgiveness issue. We do not have the facts yet and email is not the process to make the decision.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>I respectfully request the Mendocino Rotary Club Board cancel this premature and inappropriate email voting process.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Harold Hauck<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> rotary-bounces@lists.mcn.org [mailto:rotary-bounces@lists.mcn.org] <b>On Behalf Of </b>Bruce Lewis<br><b>Sent:</b> Tuesday, September 16, 2014 1:38 PM<br><b>To:</b> Rotary Club of Mendocino<br><b>Subject:</b> [Rotary] Thanks Ray for your comments ... Voting Continues on Loan Forgiveness<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Hi All,<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>We can thank Ray Alarcon for his continuing contribution (and comments) to our Club. He is a passionate Rotarian.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>As Ray has suggested, there <u>will be an opportunity to discuss the future of Rotary Park at an upcoming meeting.</u><o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal><b>For those interested, our Club Foundation will maintain ownership of the property, which is entering escrow in the next few days.</b><o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>However, the Vote continues as approved by the Board of DIrectors who discussed and debated the issue. The Board was encouraged by the positive input from our Sept. 4 Club Discussion about the park.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>I would like to remind you that one of our biggest fundraisers and most passionate Rotarians, John Porter (raised and donated $12,000) favors forgiving the loan.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>So far, all the votes coming in have been in favor.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Get your vote in and come to this week's meeting for results.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Thanks,<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Bruce<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal> <o:p></o:p></p></div></div></body></html>