Please look over the CRNMC Financial policy and be prepared to vote to
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<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><strong
style="mso-bidi-font-weight:normal"><span style="font-size:
18.0pt;mso-bidi-font-size:12.0pt">Draft Financial Policy of the Community
Rights Network of Mendocino County</span></strong></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><strong
style="mso-bidi-font-weight:normal"><span style="font-size:
13.0pt;mso-bidi-font-size:12.0pt">Purpose</span></strong></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The purpose of
financial management in the operation of all CRNMC activities is to
fulfill the organization's mission in the most effective and efficient
manner and to remain accountable to stakeholders, including members,
voters, working groups, funders, volunteers, and the community. In order
to accomplish this, CRNMC commits to provide accurate and complete
financial data for internal and external use by the Finance Team and all
volunteers. </span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><strong
style="mso-bidi-font-weight:normal"><span style="font-size:
13.0pt;mso-bidi-font-size:12.0pt">Responsibilities</span></strong></p>
<p style="margin-top:5.0pt;mso-add-space:auto"
class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Finance Team is
ultimately responsible for the financial management of all
activities.</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Treasurer shall:
</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Account for the movement of all funds.</span></p>
<p style="margin-top:12.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">The Treasurer is responsible for the day-to-day financial
management of the organization.<span style="mso-spacerun:yes">
</span></span></p>
<p style="margin-top:12.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Assistant Treasurers will notify the Treasurer by email, phone, or
in person, of any check written including check number, amount, payee, and
item purchased prior to writing the check.<span
style="mso-spacerun:yes"> </span>Clearly labeled receipts can be
scanned and emailed, or placed in the mail to the Treasurer.<span
style="mso-spacerun:yes"> </span></span></p>
<p style="margin-top:12.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">The Treasurer will be the repository of all receipts regarding
money spent for this campaign.</span></p>
<p style="margin-top:12.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Assistant Treasurers will notify the Treasurer by email, phone, or
in person of any deposit made, the source of the funds, the name and
address of specific donors or either money or goods, and if any expenses
were paid with the cash before the remainder was deposited.<span
style="mso-spacerun:yes"> </span>If $100 or more was received from
one donor, the Treasurer will need to know the donor’s occupation
and employer.<span style="mso-spacerun:yes"> </span></span></p>
<p style="margin-top:12.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">If one donor gives $1000 or more, the Treasurer or Assistant
Treasurers will file a Form 497 within 24 hours. </span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Report the financial results of CRNMC operations monthly to the
Core Committee meeting, and provide annual reports.</span></p>
<p style="margin-top:12.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Pay all approved obligations and file required reports, i.e. CA
Form 460, and amended CA Form 410, in a timely manner.</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Make no contractual commitment for bank loans, corporate credit
cards, or for real estate lease or purchase without specific approval of
the Point Committee.</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Record fixed assets with a purchase price of $500 and above in
accounting records as capital assets. Depreciation of capital assets will
not exceed five years for furniture and equipment or three years for
computer and other technology equipment.<span
style="mso-spacerun:yes"> </span></span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l2
level1 lfo3;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;background:yellow;mso-highlight:yellow">Keep a minimum balance of
$50 in the account in case of emergency.<span
style="mso-spacerun:yes"> </span></span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:0in;mso-add-space:auto;tab-stops:.5in"
class="normalCxSpMiddle"> </p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><strong
style="mso-bidi-font-weight:normal"><span style="font-size:
13.0pt;mso-bidi-font-size:12.0pt">Authority </span></strong></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-17.95pt;
mso-list:l0 level1 lfo2" class="normalCxSpMiddle"><span
style="font-size:10.0pt;
mso-bidi-font-size:12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;
mso-bidi-font-family:Verdana"><span style="mso-list:Ignore">●<span
style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Treasurer or
Assistant Treasurers are authorized to act on the CRNMC’s behalf on
financial matters when action is required in advance of a meeting of the
CRNMC Point Committee. </span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-17.95pt;
mso-list:l0 level1 lfo2" class="normalCxSpMiddle"><span
style="font-size:10.0pt;
mso-bidi-font-size:12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;
mso-bidi-font-family:Verdana"><span style="mso-list:Ignore">●<span
style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Treasurer is
authorized to pay bills, receive funds, and maintain bank accounts.
</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-17.95pt;
mso-list:l0 level1 lfo2" class="normalCxSpMiddle"><span
style="font-size:10.0pt;
mso-bidi-font-size:12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;
mso-bidi-font-family:Verdana"><span style="mso-list:Ignore">●<span
style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Treasurer is
authorized to open a PayPal account and transfer the revenues to our
credit union account.<span style="mso-spacerun:yes">
</span></span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-17.95pt;
mso-list:l0 level1 lfo2" class="normalCxSpMiddle"><span
style="font-size:10.0pt;
mso-bidi-font-size:12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;
mso-bidi-font-family:Verdana"><span style="mso-list:Ignore">●<span
style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Point Committee
shall pre-approve any expense greater than $50.<span
style="mso-spacerun:yes"> </span></span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-17.95pt;
mso-list:l0 level1 lfo2" class="normalCxSpMiddle"><span
style="font-size:10.0pt;
mso-bidi-font-size:12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;
mso-bidi-font-family:Verdana"><span style="mso-list:Ignore">●<span
style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Treasurer or
Assistant Treasurers are authorized with consent from one other Finance
Team member to sign checks up to $50 in an emergency. Checks for amounts
greater than $50 shall require the advanced approval of the majority of
the Point Committee at either a regular meeting or by email.</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-17.95pt;
mso-list:l0 level1 lfo2" class="normalCxSpMiddle"><span
style="font-size:10.0pt;
mso-bidi-font-size:12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;
mso-bidi-font-family:Verdana"><span style="mso-list:Ignore">●<span
style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Treasurer and
Assistant Treasurers must all have access to the accounts for proper
fiscal oversight.<span style="mso-spacerun:yes"> </span></span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-17.95pt;
mso-list:l0 level1 lfo2" class="normalCxSpMiddle"><span
style="font-size:10.0pt;
mso-bidi-font-size:12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;
mso-bidi-font-family:Verdana"><span style="mso-list:Ignore">●<span
style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Treasurer or
Assistant Treasurers are authorized to manage expenses within the
parameters of the overall approved budget, reporting monthly to the Point
Committee on variances and the reason for these variances.</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
0in;margin-left:.5in;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-17.95pt;
mso-list:l0 level1 lfo2" class="normalCxSpMiddle"><span
style="font-size:10.0pt;
mso-bidi-font-size:12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;
mso-bidi-font-family:Verdana"><span style="mso-list:Ignore">●<span
style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">The Finance Team must
approve reimbursement of any out-of-pocket expenses used for furthering
the mission of CRNMC at the semi-monthly Team meeting.<span
style="mso-spacerun:yes"> </span>All out-of-pocket expenses incurred
from the date of the ratification of this policy must be pre-approved
unless it is planned for in-kind donation.<span
style="mso-spacerun:yes"> </span></span></p>
<p class="normalCxSpMiddle"> </p>
<p class="normalCxSpMiddle"><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">The Point Committee shall: </span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l3
level1 lfo4;
tab-stops:.5in" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Review financial reports at each meeting.</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l3
level1 lfo4;
tab-stops:.5in" class="normalCxSpLast"><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Verdana;mso-fareast-font-family:Verdana;mso-bidi-font-family:
Verdana"><span style="mso-list:Ignore">●<span style="font:7.0pt
"Times New Roman"">
</span></span></span><span style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Approve all anticipated expenses greater than $50 and communicate
it to the Finance Team Point Person.<span style="mso-spacerun:yes">
</span><span style="mso-spacerun:yes"> </span></span></p>
<p class="MsoNormal"><strong style="mso-bidi-font-weight:normal"><span
style="font-size:13.0pt;mso-bidi-font-size:12.0pt"> </span></strong></p>
<p class="MsoNormal"><strong style="mso-bidi-font-weight:normal"><span
style="font-size:13.0pt;mso-bidi-font-size:12.0pt">Financial Transactions
with Insiders </span></strong><strong
style="mso-bidi-font-weight:normal"><span
style="font-size:13.0pt;mso-bidi-font-size:12.0pt;font-family:"Times
New Roman";
mso-fareast-font-family:"Times New
Roman";color:black"></span></strong></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">No personal advances of
funds are authorized.<span style="mso-spacerun:yes"> </span>Advances
of expenses shall be authorized only when the exact amount and payee is
known; check shall be made payable to the vendor.<span
style="mso-spacerun:yes"> </span>Direct and necessary expenses
related to carrying out responsibilities and mission shall be reimbursed
as funds become available. </span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">In no case shall CRNMC
borrow funds from any employee, officer, or director of the organization
without specific authorization from the Core Committee. </span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><strong
style="mso-bidi-font-weight:normal"><span style="font-size:
13.0pt;mso-bidi-font-size:12.0pt">Budget </span></strong></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">In order to ensure that
planned activities minimize the risk of financial jeopardy and are
consistent with Member-approved priorities, long-range organization goals,
and specific objectives, the Treasurer shall: </span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l1
level1 lfo1" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt;font-family:Verdana;
mso-fareast-font-family:Verdana;mso-bidi-font-family:Verdana"><span
style="mso-list:Ignore">●<span style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Submit a budget to the General membership for approval by the Core
Committee prior to each fiscal year.</span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:.5in;mso-add-space:auto;text-indent:-17.95pt;mso-list:l1
level1 lfo1" class="normalCxSpMiddle"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt;font-family:Verdana;
mso-fareast-font-family:Verdana;mso-bidi-font-family:Verdana"><span
style="mso-list:Ignore">●<span style="font:7.0pt "Times New
Roman""> </span></span></span><span
style="font-size:10.0pt;mso-bidi-font-size:
12.0pt">Use responsible assumptions and projection background, with a
general goal of breaking even. </span></p>
<p style="margin-top:12.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><strong
style="mso-bidi-font-weight:normal"><span style="font-size:
13.0pt;mso-bidi-font-size:12.0pt">Gift Acceptance </span></strong></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">CRNMC will accept stock
or other negotiable instruments as a vehicle for donors to transfer assets
to the organization. Transfer and recording the value of the asset shall
be done in a consistent manner and in compliance with accounting
standards. The Treasurer shall sell any stock given to the organization
immediately upon receipt by the organization. </span></p>
<p style="margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt;
margin-left:0in" class="normal"><span
style="font-size:10.0pt;mso-bidi-font-size:12.0pt">CRNMC shall accept
contributions of goods or services other than cash that are related to the
programs and operations of CRNMC. Any other contributions of non-cash
items must be reviewed and approved by the Core Committee before
acceptance. </span></p>
<p class="normalCxSpLast"> </p>